Executive Assistant

GPS Impact is hiring a full-time Executive Assistant to join our growing Client Services Team. The preferred location for this position is in our Washington, DC office.

We are a full-service public affairs and multimedia advertising agency with broad experience helping progressive candidates, advocacy groups, and organizations use integrated, strategic communications and advertising to achieve their goals. GPS Impact is uniquely set up with digital expertise as well as television media production, general campaign consulting, communications experts, ad-buying, targeting, and creative all in-house.

GPS Impact believes diversity is a source of strength. We aspire to be a company that welcomes each of our employees’ unique characteristics, perspectives, identities, and lived experiences. We aim for a work environment of inclusion where individuals can contribute fully and feel valued, engaged and supported to reach their full potential. 

JOB RESPONSIBILITIES:

  • Work directly with GPS partners and the senior leadership team to support their daily work activities
  • Review and manage internal and external communications on behalf of GPS partners and senior leadership team
  • Coordinate work with other team members and ensure necessary follow-up 
  • Coordinate scheduling and travel arrangements for GPS partners and other team members as needed
  • Track and manage partner and principal expenses, and assist the finance team with select processes in Quickbooks
  • Organize team meetings and support GPS leadership team meetings
  • Maintain internal staff wiki with relevant and updated information
  • Manage incoming communications to the organization’s general lines and forward them to appropriate staff members
  • Manage the Washington, DC office and ensure the space is well maintained and equipped for employees and visitors
  • Contribute to the improvement of these processes when necessary
  • Contribute to other special projects as necessary

REQUIREMENTS:

  • Ability to respond to time-sensitive requests outside of regular business hours
  • Previous experience in an office environment
  • Google Suite experience
  • Highly organized and detail-oriented
  • Attention to confidentiality, given the position’s access to and involvement with highly sensitive personnel and business information
  • Independently motivated, with the ability to take on tasks and duties without immediate direction
  • Ability to handle multiple tasks and duties simultaneously
  • Ability to thrive in a constantly changing, often unpredictable, and sometimes stressful environment

PREFERRED QUALIFICATIONS:

  • Previous experience working in a political environment
  • Basic understanding of invoicing and accounting concepts
  • Experience in Quickbooks Online 
  • Previous scheduling experience

INSTRUCTIONS

To apply, please email resume to kelly@gpsimpact.com. Please use the subject line: Executive Assistant. Applicants will be accepted on a rolling basis until the position is filled. To learn more about GPS Impact, please visit www.gpsimpact.com. 

GPS Impact offers a benefits package including medical, dental, vision, matching 401(k) and paid time off. Salary ranges from$65,000-70,000 and is dependent on experience and location. Please note this job description is not designed to cover or contain a complete listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities or activities may change at any time with or without notice.

GPS Impact is an equal opportunity employer and believes a diverse, inclusive staff is a fundamental strength. We’re committed to hiring people of all races, ethnicities, social classes, religions, ages, sexes, genders, sexual orientations and gender identities. People of underrepresented backgrounds are strongly encouraged to apply.